Role Summary:

Tailwind Short Term Rentals is looking for a trustworthy, skilled, and detail oriented rockstar bookkeeper/accounting head who is looking to grow with a local real estate and hospitality company. Tailwind currently operates three arms of its business – ownership, property management, and rental arbitrage. It is based out of Columbus, Ohio. Currently the company manages about 100 units, arbitrages about 15 units, and owns 26 long term rental units that are not short term rentals. The goal over the next few years is to only be managing/arbitraging what we have equity in the real estate of and providing very niche, experiential, and high end lodging for travelers. We need a rockstar accountant who can make sure we are accurately recording everything, receiving cash flow on time, and allowing us to grow to the next level.

The bookkeeper is expected to report to the CEO and help to create the bookkeeping operations, policies and procedures that will be done daily, weekly, monthly, etc. This is a full time role to ensure all income and expenses are correctly categorized so that all the other necessary functions of the business can operate. Tailwind will provide this person with assistants and helpers remotely who can assist them in the day to day workload. Our bookkeeper/accounting head is expected to understand accounting rules and principles, be of the utmost integrity, and be dedicated to having accurate and timely accounting.

We are looking for someone who wants to grow with a company for the next 10 years and who likes knowing that they are helping to provide amazing travel experiences for thousands of people a year.

Position Summary:

Location: Columbus, Ohio. Rentals located between German Village and Ohio State Campus.

Estimated Hours: 40hrs/week

Compensation: $25/hr ($52,000/year base salary) with bonuses. 7 days paid vacation. Additional benefits such as health care, dental, vision, 401k, etc. are able to be discussed on a per need basis.

Skills/Needs: Very organized, attention to detail, trustworthy, experience in accounts receivable/payable, experience with quickbooks or other accounting software

Requirements: Smart phone, reliable access to car, computer

Daily

• Record and categorize short term rental income to the coinciding property and owner
• Record and categorize any direct bookings received from Stripe/direct booking site and create a invoice for us to pay the owners the portion we owe them
• Record and categorize any resolution center or adjustments
• Record and categorize expenses in the accounting software
• Track receipts from employees and upload them to the accounting software
• Reconcile the receipts with the coinciding transactions
• Upload billable expenses to owner statements
• Create invoices for billable expenses
• If any purchases made on incorrect cards/accounts, must note and correct
• Track down missing receipts/transactions from employees and record and categorize them
• Keep track of which employee has which credit card and when they transfer hands
• Differentiate between onboarding, normal operations, and rehab expenses
• Record income received
• Record any bank transfers, capital contributions, or movement of funds between entities

Weekly

• Receive hours of maintenance workers, and 
• Process payroll for all cleaners, maintenance, movers, photographers, and designers
• Upload billable maintenance hours to owner statements
• Create invoices for billable maintenance hours
• Receive hours of cleaners, and process payroll
• Upload billable cleaning hours to owner statements
• Create invoices for billable cleaning hour
• Input new contractor/employee information into our files

Monthly

• Make sure any stripe direct bookings, Airbnb resolution center, or Airbnb adjustments flow up to the owner statements
• Owner statements to be sent by the 10th of the following month
• Owner statements invoices or payments are sent by the 10th of the following month
• Onboarding invoices to be sent within 1 week of unit going live
• Monthly profit and losses down the the unit level ready by the 11th of the following month to be reviewed by upper level management
• Revenue numbers per unit with occupancy breakdown by the 11th of the following month
• Assist with data aggregation for monthly manager KPI reports
• Generate balance sheets for properties we own
• Update personal financial statements for lendability
• Pay 5.1% excise tax to the city of columbus on all listings under 30 days 
• Pay 7.5% Ohio sales tax on all listings that have 5 or more units in the building
• Pay off lines of credit
  • Credit Card
  • Lowes LAR
  • Business lines of credit
• Pay mortgages
  • Ensure monthly auto pay
• Pay utilities
  • Ensure monthly auto pay

Quarterly

• Pay payroll taxes
• Pay any quarterly expenses
  • Water bills

Bi-Annually

• Pay property taxes

Annually

• Send tax forms to owners
• Renegotiate home insurance 
• Prepare tax returns
• Prepare end of year owner statements
• Prepare profit and losses for the business
• Prepare 1099 paperwork for contractors
• Prepare W2 paperwork for employees

Per New Onboard of Unit

• Receive hours of maintenance, cleaners, designers, project managers, movers, and photographers
• Payroll for maintenance, cleaners, designers, project managers, movers, and photographers
• Record and categorize expenses in the accounting software
• Reconcile the receipts with the coinciding transactions
• Upload billable expenses to onboarding invoices
• Create invoices for billable expenses
• Set up new owner statements for owners